corvette club marion county by laws
CORVETTE CLUB OF MARION COUNTY, INC.
BYLAWS
ARTICLE NAME
The name of the Club shall be “Corvette Club of Marion County, Inc.,” hereinafter referred to as “The Club,” or as the “Non-Profit Corporation.” The Club is a Non-Profit Corporation under the laws of the State of Florida.
ARTICLE II PURPOSE
The purpose of the Club shall be to promote safe use and enjoyment of Corvettes and to share fellowship with Club members and their families. The Club may encourage trips, events, and social activities for its members. As a non-profit club, any excess funds from Club events, shows, etc. shall be donated to charities chosen by a quorum majority vote.
SECTION 1-CLUB ADVERTISING
As a non-profit club promoting the use and enjoyment of Corvettes, the external Club media, printed or electronic, shall not convey any commercial advertising promoting sales, menus, and/or product listings. Special event materials, funded by our sponsors, may only list their name, address, logo, etc.
Therefore, the CCMC Facebook page will be maintained solely for the social interaction of members and interested enthusiasts from other clubs and areas. The CCMC Website will be the repository for the members’ roster, the CCMC event registration, the listing of events and a listing of CCMC sponsors. A CCMC sponsor is one who directly supports the Club by contributing to its welfare and success, monetarily or in kind.
ARTICLE III OFFICE OF THE CORPORATION
The registered postal office of the Non-Profit Corporation shall be 3101 SW 34th Avenue, Suite 905-123, Ocala, Florida 34474.
ARTICLE IV MEMBERSHIP
Membership in The Club shall be open to adults, 18 years of age or older, who are Corvette owners or who have an interest in Corvettes.
SECTION 1-MEMBERSHIP CATEGORIES
Any person, spouse, including significant other, whose annual dues and fees are current and has attended at least 4 monthly business meetings in the previous 12-month period of membership is a member in good standing, is considered an “Active Member”.
SECTION 2-MEMBERSHIP PROCEDURES
Any person desiring to join the Club may obtain an application from the Club website, a member or by attending a meeting. Dues are payable at the time of application.
SECTION 3-EXPULSION
Conduct of a member that is a violation of local, county, or state laws or conduct related to the Club activities which are deemed detrimental or adverse to the Corvette Club of Marion County, shall be cause of disciplinary action or expulsion from the membership in accordance with the following procedure.
A. The member will be brought before the Board of Directors, the allegation(s) or violation(s) shall be reviewed with the member. The member shall be given reasonable opportunity to respond to the allegation(s) before the Board of Directors. Failure of the member to appear before the board in his/her defense will be taken into consideration by the Board of Directors but shall not determine guilt of the allegation(s) or violation(s).
B. Upon completion of the reading of the allegation(s) and response from the member, the Board of Directors shall review the facts and respond accordingly. The Board of Directors may decide to:
1. Take no further action.
2. Issue a verbal reprimand.
3. Upon a two-thirds vote of the Board Members, expel the member, or take alternate action that is deemed necessary by the Board of Directors.
C. A member that has been expelled from the Club may re-apply for membership after 24 months. The reapplication for membership will be reviewed by the Board of Directors and would require two-thirds of the vote to approve the application for membership.
D. If a member who the Board of Directors expelled from membership disagrees with the Board of Directors’ decision, the member may request a review of the allegation(s) during an open monthly meeting, with members voting on the Board of Directors’ decision.
ARTICLE V REVENUE AND FINANCE
SECTION 1-DUES
A. The Board of Directors shall review the yearly income and expenses for the Club. If for any reason an adjustment to the current year’s dues is required, the proposed changes shall be approved by the Board and presented to the members at a meeting of the Club for review and a majority vote on the proposed change.
B. Dues paid to the Corvette Club of Marion County shall grant membership to individuals, husband and wife, or member and significant other/life partner. If a new member joins anytime in October through the end of the year, his/her dues will be the annual amount and will cover the balance of the current year and coming year.
C. The Board of Directors reviews dues yearly and any change will be communicated to the membership. Email notices will be sent to the membership in September. Monies will be accepted starting in October but must be paid by the first General Membership Business Meeting in January. For any new members joining in October, November or December, the said dues will be counted towards the upcoming year dues.
SECTION 2-FUNDRAISING
Monies raised during the year shall be for the purpose of contributing to the Club and shall be designated for Club activities, administrative expenses, and charities.
SECTION 3-FISCAL YEAR
The Club Fiscal Year is January 1st through December 31st.
SECTION 4-AUDIT
The incoming elected officers and Board members shall determine if an audit is to be performed as their new terms begin. The choice of an internal self-audit, external audit or a certified audit will be determined at that time. An audit may be called for by the Board at any time during the year, if deemed necessary.
ARTICLE VI MEETINGS
SECTION 1-ANNUAL MEETINGS
The annual Meeting of the members shall be held on the first Wednesday of December every year for election of officers. Reports from current officers and committees, and such other business as lawfully may come before the meeting.
SECTION 2-MONTHLY MEETINGS
The regular Business Meeting shall be held on the first Wednesday of each month unless the date occurs on a holiday or other special event. The official record of attendance, member’s sign in roster, is available at each meeting and will be retained and summarized by an appointee of the President. The record will be closed at the completion of the meeting.
SECTION 3-SPECIAL MEETINGS
The President, or the majority of the Officers, or Board of Directors, may call special meetings of the Officers, Board of Directors, and/or members.
SECTION 4-QUORUM
At all monthly Club meetings, a quorum is defined as:
1. A majority of the total number of paid members, or.
2. A minimum of twenty-five percent (25%) of paid members, whichever is less.
At a Board of Directors meeting, a quorum is defined as a minimum of 5 of the Board members.
SECTION 5-VOTING
All actions except election of officers and amendments of the bylaws, shall be by a majority “SHOW OF HANDS” vote of those active members present. However, the presiding officer shall have the discretion of calling for a “SECRET BALLOT” vote if necessary. Voting for the election of officers or amendment of bylaws shall be by a quorum majority.
ARTICLE VII ELECTION COMMITTEE
SECTION 1-COMPOSITION
An election committee, comprised of Club members not seeking election, shall be appointed by the President at least 2 months prior to the Annual Meeting.
SECTION 2-ELECTION, TERMS, VACANCIES
A. The election committee shall present its slate of candidates at the November General Membership Business Meeting. Nominations from active members will be closed at the November meeting.
B. Vacancies in the officer position shall be filled by appointment made by the Board of Directors to finish the unexpired term.
C. Election of the Club officers shall be held at the Annual meeting in December. All officers shall be elected by a quorum majority. The elected officers will assume their duties effective January 1st of the following year.
D. The term of any officer shall be one year. Any retiring officer may succeed himself/herself in the same office if reelected. A retiring officer may also be elected to a different office if he/she is willing to serve.
ARTICLE VIII BOARD OF DIRECTORS
SECTION 1-COMPOSITION
Members of the Board of Directors shall consist of:
1. Current elected officers – each holding one vote.
2. Past Presidents – each holding one vote if remaining active with Club activities and Board meetings.
SECTION 2-DUTIES
To guide the organization and elected officers of the Corvette Club of Marion County based on the purpose of the organization, goals, and member desired activities that fit within the guidelines of the bylaws.
SECTION 3-PURPOSE
1. To provide counsel as the President sees fit.
2. To approve all expenses of the Club over $100 but less than $300.
3. To propose and suggest amendments to the bylaws as deemed necessary.
4. To review and preside over expulsion hearings.
ARTICLE IX OFFICERS
SECTION 1-NUMBERS AND TITLES
The Club shall elect from its members as officers; President, Vice President, Secretary, Treasurer, Event Coordinator and up to two Member(s)-At-Large. Each officer is jointly designated a Director and thereby becomes a member of the Board of Directors of the Club. All officers have a fiduciary responsibility to attend Board and Membership meetings whenever possible.
SECTION 2-DUTIES OF THE OFFICERS
A. RESPONSIBILITIES OF THE PRESIDENT
The president shall preside at all meetings of the members and the Board of Directors or officers’ planning meetings. He/she shall prepare written agendas, preside over, and maintain the orderly and expedient conduct of business at Board and Membership meetings. The President may call special meetings of the Board of Directors and members under the provisions of Article VI.
1. Supervise the affairs of the Club according to the bylaws. Review all documents and records produced by the Club, especially financial records. Have signature registered with the bank servicing the Club as depository of funds.
2. Appoint any standing committee/chair with approval of the Board. Serve as Ex-officio member of all committees. Appoint any special project individuals to serve in the best interest of the Board/Club based on workload or expertise.
3. Maintain lines of communication with officers, Board members, and general membership as to the state of the Club, its goals, and activities. Be available to receive feedback from members and facilitate any conflicts through consultation and resolution.
4. Identify, cultivate, and recruit future Club officers.
5. Fulfill the fiduciary, due diligence, and other responsibilities of a non-profit organization as outlined by laws for the State of Florida.
6. Exercise authority to delegate as appropriate to run the Club.
B. RESPONSIBILITIES OF THE VICE PRESIDENT
In the absence of the President, the Vice President shall perform the President’s duties. In the case of the President’s resignation, inability to serve, or refusal to serve, and until the Board of Directors can meet and appoint a new President to finish the unexpired term, the Vice President shall perform the duties of the President.
1. The Vice President shall be in charge of membership and hospitality functions of the Club.
2. The Vice President shall have procedures for recognizing and introducing new members, visitors, and potential new members at the monthly meeting. He/she will provide a membership welcome package to new members.
a. Be responsible for membership functions for initial contact of new members, to provide meeting information, website usage, password information, and Club identity initiatives through a membership package.
b. As part of the monthly membership meeting Vice President report is to recognize and introduce new members, visitors, and guests. Provide Club applications to any interested guests.
c. Encourage members to display a Club shirt, name tag and Club logo, window clings to support the Club recognition.
d. The Vice Pr4esident shall keep an up-to-date record of all members along with a roll call of members attending meetings. The Vice President shall maintain the Club membership roster on the website under “Members Only” access to keep it current and accurate based on the paid roster from the Treasurer’s bookkeeping as the source document.
3. The Vice President shall be responsible for ensuring that assigned hospitality events are properly scheduled, planned, and funded to support participation by the membership.
a. Form an appropriate committee or event chairperson to oversee a Club social event and recruit volunteers to assist in accomplishing the necessary tasks.
b. Coordinate with the Board to provide the necessary assets to support a quality event.
c. Support the Club show chairs with any representation needed on behalf of the President or Board officers when planning and marketing to outside businesses that will enhance our shows.
4. The Vice President shall conduct all Club business responsibilities of the President, in the absence of the President, as described in SECTION 2, A.
C. RESPONSIBILITIES OF THE SECRETARY
1. The secretary shall record all minutes and votes at Board and membership meetings.
2. The Secretary shall have custody of the Club’s records.
3. In the absence of the secretary from any of the meetings, a Secretary Pro tempore shall be appointed by the presiding officer.
4. The secretary shall prepare all correspondence on behalf of the Club for the President’s signature.
5. The Secretary shall post minutes to the website in a timely manner.
D. RESPONSIBILITIES OF THE TREASURER
1. The Treasurer shall, subject to such conditions and restrictions as may be made by the Board of Directors, have custody of all monies, debts, and legal obligations that the Club may be responsible for including payment to the State of Florida for the Annual Incorporation Fees prior to January of each year. The Treasurer shall receive all monies in collection of Club income.
2. The Treasurer shall be able to pay any approved Club obligations up to $100 without permission from the Board of Directors. The Treasurer shall be required to obtain approval of the Board of Directors for obligations over $100 and under $300. Approval of paying obligations in excess of $300 must be by quorum majority vote of the membership.
3. The Treasurer is required to give an oral report of income and expenses at each monthly meeting and have a written copy available for any member to review if requested. The report shall include the Club account balance as of the previous meeting, disbursements made since the last meeting, income from the last meeting, and current balance as of the end of the day before the monthly meeting.
4. The Treasurer shall maintain proper accounting to show pertinent categories of income and expenses for sorting the social events, car shows, cruises, etc. that account for all monies in order to maintain proper non-profit status and a detailed Annual Report.
5. The Treasurer shall maintain all original receipts for a 3–7-year period of record keeping in support of non-profit origination status.
6. The Treasurer shall post financial reports to the website in a timely manner.
E. RESPONSIBILITIES OF THE MEMBERS-AT-LARGE
1. The Members-At-Large represent and are accountable to the general membership of a group or organization. Because of this, keeping the general membership informed about board activities via written and oral communications is the most important duty a Member-At-Large assumes.
2. The Members-At-Large may not have specific duties, but they take direction from and make recommendations to board officers. They support the Board by performing tasks such as contacting Club members on Club goals and activities and/or making appropriate phone calls. They may be working members of one or more committees or sub-committees formed to complete specific portions of a larger or complex task.
3. The Members-At-Large should be prepared for all meetings (Board meetings and committee meetings) that include, but not limited to reviewing documents prior to the meetings, speaking with other Board members or outside parties as needed, and doing research to investigate best practices or alternative options for the Board’s best interest. They should review Board minutes in preparation of meetings. They should contribute to various volunteer efforts, decision making needs, and strategic requirements of the Club.
F. RESPONSIBILITIES OF THE EVENT COORDINATOR
1. The Event Coordinator shall schedule, post, and coordinate regular events agreed upon for Club activities. The Event Coordinator will assist in developing the yearly “Club-Featured “events’ listing and updating the information as it is set to provide long term scheduling and information for members to know dates ahead of time for their planning.
2. The Event Coordinator shall maintain the listing of events on the website, building event flyers (if he/she possesses the skill), or post flyers, take phone calls, emails, and texts from individual members involving potential events of interest to the members.
3. The Event Coordinator shall communicate with the President on an ongoing basis about event postings.
G. RESPONSIBILITIES OF THE WEBMASTER
The role of a Webmaster within a club is essential for maintaining a robust online presence and facilitating effective communication among members and external audiences.
SECTION 3-OFFICER LIABILITY
The general membership of the Club shall hold the officers harmless while performing the lawful duties of the respective office, if acting reasonably and without negligence and in the best interest of the Club.
ARTICLE X CLUB LOGO
With the advent of numerous methods of displaying the Club logo on shirts, cars, and activity displays, it is necessary to clarify proper use of the logo. The logo is the property of the Corvette Club of Marion County via being registered as a Non-Profit Corporation in the State of Florida. This means the Club is not a money-making association and that year-end excess funds are to be dispersed, usually to charity. The Club does not advertise to make money as a business, or to associate any business sponsor as making money for our Club.
SECTION 1-SHIRT AND CLING
1. The primary display for the Club logo is our official Club shirt, which is a white polo style with a collar. The Club shirt is for Club events to show our association and pride. As the preferred display, the Club shirt should have the logo on the left side of the front of the shirt, unless a brand monogram, lettering, etc. is stitched into the shirt material. The Club logo then should be located on the right-side front of shirt. Usually, a member’s name is on the right front, but a name is optional and/or Club name tag can be used on the shirt. The only other logo/patch to be added to the shirt is a National Corvette Museum member patch to be displayed on either left or right sleeve. No form of business or advertising is permitted on the Club shirt.
2. Members may choose to have the Club logo added to a specific-colored shirt to match their cars or other choice of colored shirts, but as with the logo, no business names or advertising is permitted to be associated with our Club logo.
3. The logo is only permitted with advertising on a show shirt for the Club official annual show, where sponsors donate to support our show. Proper recognition of sponsors is appropriate on a show shirt. The Club will manage the design and placement of sponsor advertising on those shirts.
4. Display of Club logo on hats should follow the same guidance as for shirts. The Club static window clings should primarily be displayed on your Corvette, but additional clings may be displayed on your other vehicles too. No form of business advertising is to be associated with it.
SECTION 2-OTHER USE
Requests for any outside agency to use the Club logo are restricted to the Club Board of Directors. The Board will decide on any approval or denial.
ARTICLE XI PRIVACY STATEMENT
Corvette Club of Marion County, its officers and committees will not share member information with any outside organization. Information given to Corvette Club f Marion County will be used only for internal club communication of activities and announcements.
ARTICLE XII AMENDMENTS
Amendments to the Bylaws: The Board of Directors, or any 10 active members in good standing, may, by a written proposal submitted to the Secretary, propose an amendment to the Bylaws. Upon receipt of such a proposal, the Secretary shall notify the Board. Submitted amendment(s) shall be reviewed by the Board for a recommendation in favor of or against prior to being presented to the membership for a vote. Any amendments to Bylaws for a vote shall be presented to the membership at a calendar monthly business meeting for introduction/review and then scheduled for a vote at the next monthly meeting, allowing adequate review/questioning prior to a vote by members. A quorum majority vote of the membership is required to accept all amendments to the Bylaws.
This document was reviewed and amended by the Executive Board and the General Membership on November 5, 2025. This document will supersede the previous Corvette Club of Marion County Bylaws dated October 1, 2014.
This document was typed in Microsoft Word with Font of Times New Roman, Font size 12.